Reporting packaging data
Companies that have joined producer organisations must submit data concerning the packaging of the products that they have placed on the market to Rinki. How and when will this packaging data need to be reported? We are here to help.
Companies with producer responsibility are legally obliged to organise the collection and recycling of the packaging of all products that they place on the market. This ensures that the packaging materials can be recycled into new packaging and products as efficiently as possible.
When companies join the producer responsibility scheme, they transfer their obligation to collect and recycle their packaging to the producer organisations. Companies are left with two duties:
- Reporting their packaging data to Rinki
- Paying the recycling and customer fees determined on the basis of their packaging data.
Reporting packaging data on time is essential for the producer responsibility scheme to work as it directly affects the system’s financing, invoicing and operations. The deadline for packaging data for 2024 has been brought forward by a month, and the deadline for reporting packaging data is January 31, 2025.
Your company will not be left alone to report packaging data. We are here to help.
Instructions for reporting 2024 packaging data
Reporting instructions: Packaging data 2024 – Detailed declaration form
Below you can find the instructions for reporting packaging data 2024 using the detailed declaration form.
Packaging data from 2024 is reported in January 2025 using Rinki’s Extranet service.
2024 packaging data – detailed declaration form
Reporting instructions: packaging data 2024 – Light declaration form
Below you can find the instructions for reporting packaging data 2024 using the light declaration form.
Packaging data from 2024 is reported in January 2025 using Rinki’s Extranet service.
A company can use the light declaration form to report packaging data if the total volume of packaging put on the market by the company is less than 50 000 kilograms. Packaging put on the market covers packaging that is used for packing products in Finland in-house or by a subcontractor or packaging that is imported to Finland with packed products.
2024 packaging data – Light declaration form
Reporting instructions: packaging data 2024 – SUP-packaging data
The instructions for filling the SUP declaration form can be found below.
SUP-packaging data 2024 is reported in January 2025 using Rinki’s Extranet service.
2024 packaging data – SUP-packaging
Reporting instructions: packaging data 2024 – Service and Grower packaging declaration form
The separate Service and Grower Packaging Declaration Form is used for reporting by companies that have manufactured empty service and grower packaging in Finland or imported it empty to Finland in 2024, but did not pack products in these packaging.
If a Finnish company packs products in service and grower packaging that it has imported or manufactured itself, the company reports this service and farmer packaging only on the Basic Declaration Form (light or detailed).
On the basis of the packaging reported on the service and grower packaging declaration form, service and grower packaging manufacturers and importers will pay the 2024 recycling fees ex-post for the service and grower packaging for which the producer responsibility was transferred to them on 1.1.2024 as a result of the change in legislation. The form is used due to the transitional period caused by the change in producer responsibility for service and grower packaging.
Service and grower packaging data 2024 is reported in January 2025 using Rinki’s Extranet service.
2024 packaging data – service and grower packaging
Instructions for reporting 2025 packaging data
Reporting instructions: Packaging data 2025 – Detailed declaration form
Below you can find the instructions for reporting packaging data 2025 using the detailed declaration form.
2025 packaging data- detailed declaration form
Raporting instructions: packaging data 2025 – Light declaration form
Below you can find the instructions for reporting packaging data 2025 using the light declaration form.
A company can use the light declaration form to report packaging data if the total volume of packaging put on the market by the company is less than 50 000 kilograms. Packaging put on the market covers packaging that is used for packing products in Finland in-house or by a subcontractor or packaging that is imported to Finland with packed products.
2025 packaging data – light declaration form
Reporting instructions: packaging data 2025 – SUP-packaging data
The instructions for reporting the SUP packaging data 2025 can be found below.
2025 packaging data – SUP-packaging
Reporting instructions: Instructions for the Cups sold empty to end-users declaration form
This declaration form is used to report single-use plastic containing beverage cups and lids sold empty to end-users put on the Finnish market during 2025.
These are the same cups and lids that are reported on the SUP packaging declaration form. The reporting of empty cups (including lids) sold to end users is the responsibility of the cup manufacturer in Finland or the importer to Finland.
Instructions for the cups sold empty to end-users – declaration form for 2025 data
Instructions for reporting 2023 packaging data
The 2023 reporting instructions still apply to companies that have joined the system during 2024 and are reporting 2023 packaging data.
Instructions for reporting packaging data 2023 – Detailed declaration form
Below you can find the instructions for reporting packaging data 2023 using the detailed declaration form.
Packaging data from 2023 is reported starting from January 2024 using Rinki’s Extranet service.
Instructions for reporting packaging data 2023: detailed declaration form
Instructions for reporting packaging data 2023 – Light declaration form
Below you can find the instructions for reporting packaging data 2023 using the light declaration form.
A company can use the light declaration form to report packaging data if the total volume of packaging put on the market by the company is less than 50 tonnes. Packaging put on the market covers packaging that is used for packing products in Finland in-house or by a subcontractor or packaging that is imported to Finland with packed products.
Packaging data from 2023 is reported starting from January 2024 using Rinki’s Extranet service.
Instructions for reporting packaging data 2023: Light declaration form
Instructions for reporting packaging data 2023 – SUP declaration form
The instructions for filling the SUP declaration form can be found below.
SUP-packaging data 2023 is reported starting from January 2024 using Rinki’s Extranet service.
Instructions for reporting packaging data 2023: SUP packaging data
Instructions for reporting packaging data 2023 – Compensation form for service and grower packaging
The instructions for filling the compensation form for service and grower packaging can be found below.
With the compensation form your company can receive a refund for recycling fees and business service fees for certain packaging reported on the basic declaration form (either the light or the detailed declaration form).
Instructions for filling the compensation form for service and grower packaging
When and where is packaging data reported?
Deadline for reporting the packaging data
The deadline for packaging data for 2024 has been brought forward by a month, and the deadline for reporting packaging data is January 31, 2025.
From 2025 onwards, a new reporting and invoicing rhythm will be introduced. The company’s packaging volume will affect the frequency with which your company reports and the frequency with which packaging data is invoiced, as there are different practices for big and small packers.
The 2025 packaging data will therefore be reported either quarterly or once a year. If a company reports once a year, the deadline for 2025 packaging data is 31.1.2026.
More about the rhythm of packaging data reporting and invoicing HERE.
Reporting the packaging data is essential for the producer responsibility system to work as it directly affects the financing and operation of the system.
Extranet
Registered companies have access to the Rinki’s Extranet service. A company can use the service to report the packaging data to Rinki quickly and easily, and the service also provides instructions for submitting the data.
The Extranet can be accessed by company’s contact persons whose details have been provided to Rinki; the contact persons’ details can be updated at any time on the Extranet.
Logging in to the Extranet is easy: the service is accessed using an email address and a one-time PIN code, which will be sent by email and, if necessary, to mobile number via an SMS message when you log in. An SMS message can only be sent if the mobile number is saved in our register.
Extranet
Packaging weights
We compiled packaging weights of the most common packaging to help with reporting. Check out more here!
FAQs about reporting
Who reports the package? Are imports reported, and what about exports? Read answers to frequently asked questions about reporting packaging information here.